Program Management Specialist

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice. 

Reporting to the Program Manager, the Program Management Specialist will provide on-site programmatic, operational, and administrative support services in support of projects/programs, as required on the 3050 - PMW 770 PEO Subs PM Support contract. May handle confidential information. This position is located in Charleston, SC. 

• Perform various programmatic and administrative tasks and products including but not limited to:
• Assist Program Manager (PM) with direct programmatic support requirements; integrate and collaborate with project leads, scheduler, amongst other internal and external personnel on tasks including but not limited to: Routine, urgent, short notice, and ad-hoc: meetings, data calls, conferences, discussions, briefs, training sessions and programs, reviews and coordination amongst USG client, sponsors, and prime contractor.
• Coordinate visits, meetings and conferences including agenda preparation, travel, clearances, and visit requests, videoconferences, minutes, action items, and briefs.
  • Noting and tracking action items and meeting minutes.
  • Processing visit authorization requests (VAR/DISS) on behalf of clients.
• Development, maintenance, and distribution of agendas, team calendars (travel, leave/PTO, etc), references (i.e. POCs, project Quick Reference Guide (QRG)s, seating chart.
• Managing historical and current project information as site collection administrator (i.e. NIPR & SIPR repository / SharePoint).
• Scheduling reservation requests; assisting with daily personnel correspondence and program needs; sending team reminders, ordering office supplies.
• Providing additional support when client(s) are on leave / travel; serving as back-up POC.
• Collaborate with project/program stakeholders to collect, process, and analyze data.
• Utilize Microsoft Office Suite to include Word, Excel, PowerPoint and Project to support programmatic, operational and administrative requirements.
• Utilize web-based applications such as Share Point, Intelink and/or MS Teams to facilitate collaboration, workflow and document management.
• Collaborate with project/program stakeholders to collect, process, and analyze data.
• Bid and proposal support if requested.
• Other duties as assigned.

Required Qualifications:

• An active secret clearance OR the ability to obtain and maintain is required to be considered for this position.
• Education:
• Two (2) years of work experience within DoD.
• Demonstrates experience and/or ability to familiarize self with a variety of programmatic requirements to support the project.
• Typically requires ability to prioritize focus and switch between multiple dedicated tasks. Organize and be detail oriented plus the ability to provide cross-functional analysis; proven experience to provide process improvement recommendations and facilitate implementation throughout organization.
• Commonly has good time management skills. + demonstrated ability to: execute tasks with minimal guidance / direction, operate independently and professionally on behalf of the PM, execute deliverables on short notice, maintain routine DoD compliance training requirements.
• Demonstrates excellent written and verbal communication skills. + on behalf of the PM (i.e. ghostwriter, editor, proofreader / reviewer, etc).
• Ability to adjust to evolving project requirements IAW IPT, Command, and DoD-level business rules, guidance, and directives.
• Demonstrated desire to learn, retain, and articulate working knowledge of program/project overview, capabilities, DoD/USN acronyms, and all functional areas (program management, contracts, financials, configuration management, cybersecurity, logistics, engineering/technical team) as well as understand relationships and communication between internal and external partners, sponsors, contractors, etc.
• Occasional CONUS (and possible OCONUS) travel required to support client at various on-site conferences, site visits, training program needs, with the ability to acquire passport, international driver’s license etc, if needed.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient with web-based collaboration resources such as SharePoint, Intelink and/or Microsoft Teams
• Demonstrated understanding of Outlook and DoD / military correspondence. Strong written and verbal communication skills.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications: 

• Bachelor’s degree in Business Administration or similar.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.