Records and Information Manager

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice. 

PMS 400D is charged with the design, build, outfit, and test DDG 51 Arleigh Burke Class Guided Missile Destroyer Ships. The focus of PMS 400D continues to be ship design and production, including a full range of engineering and program management. This work is performed in conjunction with serial production of ships, is enduring, not inherently government, does not affect policy, and increases the design performance capability of the DDG 51 Class ships before Government final acceptance.

Reporting to the Program Manager, the Records and Information Manager will research and inventory current active and inactive electronic files, review the current file structure, develop and recommend a new file structure and workflow, and assist in organizing and transferring files within the Microsoft OneDrive/SharePoint environment. The Records and Information Manager will also assist with implementation and maintenance of the active and inactive records management program, including the electronic records information system, records inventories, and classifying and indexing documents; and establishing a standardized program filing systems for active and archived electronic records on the PMS 400D Professional Support Services contract. This position is located in Washington, D.C. 

• Analyze, organize, and interpret archival records or records systems.
• Inventory digital files and develop a file plan and strategy for workflow and storage, applying DOD records management regulations, as required. 
• Development of a Vital Records Program to identify and protect records vital to the continued operations of the program, and records needed to protect the legal and financial rights of the Government and of the persons affected by its actions. 
• Creation of a workable system for retaining records and storing inactive records in accordance with internal policies and legal requirements at all organizational levels within the program. 
• Development of a systematic method for disposition and destruction of outdated records in accordance with governing policies. 
• Establish a schedule for the periodic evaluation of all aspects of the records management program and assist in reviewing and updating the program office records retention schedules to reflect current DOD requirements. 
• Ensure program compliance with federal regulations as outlined in the Code of Federal Regulations, including the Paperwork Reduction Act, the Privacy Act, and the Freedom of Information Act (FOIA). 
• Participate in the development of training materials and assist the program office as a point of contact for the day-to-day records questions and guidance.
• Provide training to program personnel regarding records management procedures and responsibilities. 
• Manage the program’s SharePoint site and support site updates such as editing and creating pages and libraries, making requested updates, and managing access permissions. 
• Identify situations that may cause potential problems and initiate necessary corrective action. 
• Assist the program with any other duties as may be required either directly or indirectly related to the records management functions. 
• Bid and proposal support if requested.
• Other duties as assigned.

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• HS Diploma required.
• At least two (2) years of specialized experience in Records Management, specifically in the development of new organizational/workflow structures for storage of active and inactive files. 
• Expert knowledge of records management processes and procedures to develop, implement, and coordinate a Records Management Program. 
• Knowledge in the area of Records Management lifecycles, use, maintenance, and disposition of government information and records, and practices and principles of training. 
• Experience with SharePoint. 
• Ability to work independently, solve problems, make decisions, and complete assignments with minimal oversight with a strong attention to detail. 
• Highly organized and have excellent oral and written communication skills. 
• Ability to work with all levels of program staff, including leadership. 
• Skilled in planning, prioritizing, and organizing work. 
• Self-driven and proactive in identifying solutions to current and potential challenges. 
• Ability to read and interpret relevant DOD regulations and appropriately apply them to program materials. 
• Experience using Microsoft Office applications, including Teams. 
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking. 
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Bachelor of Science degree in information Management or related degree. 
• Five (5) or more years of previous work experience in a records management environment. 
• Experience with Power BI. 
• IGP or CRM certifications. 
• Knowledge of DOD regulations, policies, and procedures related records management, paperwork reduction and management, Privacy Act, information collection, systems of records, and certification of documents. 
• Knowledge of classification management tools and techniques and the ability to apply them to issues or studies to the effectiveness of program operations and/or substantive administrative support functions and organization structures. 

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $80,000 – $90,000. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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