Secretary I

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice. 

Reporting to the Program Manager, the Secretary I provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools. 

This is a contingent position expected to be located in Keyport, WA. The pay range for the position will be provided at the time the position is no longer contingent. 

• Independently perform day-to-day administrative office functions.

• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.

• Manage incoming and outgoing mail and ensure timely responses.

• Maintain calendars and coordinate meetings, including reserving meeting rooms.

• Review documents prepared for Government approval to ensure proper formatting and accuracy.

• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).

• Requisition office supplies, printing, maintenance, and other support services.

• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.

• Take and transcribe dictation as needed.

• Establish and maintain organized office files and records.

• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.

• Bid and proposal support if requested.
• Other duties as assigned.

Required Qualifications:

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS Diploma / GED required.
• At least one (1) year of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking. 

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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